The
official site of the Wisconsin Track Coaches Association
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Adopted:
March 1, 1990 Wisconsin Track Coaches Association Constitution Article
I NAME:
The name of the organization shall be the Wisconsin Track Coaches
Association (WISTCA). Article
II PURPOSE:
The purpose of this association shall be: 1)
To
promote and foster track and field athletics in Wisconsin high schools. 2)
To help
resolve mutual problems of track coaches and provide opportunities for
professional growth and fellowship. 3)
To always
function within the framework of the State High School Coaches Federation. 4)
To
endeavor to achieve and maintain the highest possible standards in track and
field coaching and officiating. 5)
To strive
for good public relations and communications so as to promote and publicize the
sport. 6)
To study
proposed rule changes and make recommendations to the appropriate state
committee. 7)
To
support student-athletes through yearly scholarships, if sufficient funds are
available. Article III Membership
in this organization shall be open to all track and field coaches, heads or
assistants of the WIAA affiliated schools.
People who do not qualify for regular membership shall be eligible for
associate membership. Associate
members shall receive all publications but shall not have the privilege of
voting. Annual membership extends
from clinic to clinic, or February to February.
Annual dues for regular or associate membership are $15.00 and are
included in the clinic fee. Coaches
not attending the clinic may join the WISTCA at anytime.
Inquiries should be made to the association secretary-treasurer.
Memberships paid after September 1are applicable for the following year. Article IV OFFICERS: The
officers of this organization shall be the President, President-Elect,
Secretary-Treasurer, District and Gender Equity, and Minority Representatives.
There will be seven District Reps, one for each of the WIAA districts.
They shall serve a term of two years.
All elections will be held at the Business Meeting in conjunction with
the annual clinic. The
President-Elect position, and Districts 1, 3, 5, and 7 will conduct elections in
the even numbered years. Districts
2, 4, 6, and the Gender Rep will conduct elections in the odd numbered years.
The President shall appoint the Secretary and the Clinic
Registrar/Treasurer. Upon the
expiration of the President’s two-year term in office, or in the event the
President is unable to fulfill his term in office, the President-Elect will
automatically assume the Presidency. EXECUTIVE
COMMITTEE: The
Executive Committee shall consist of the officers, the immediate Past President
and the chairpersons of the standing committees. A majority of the Executive Committee shall constitute a
quorum. The Executive Committee, by
majority vote, shall have authority to act for the association and shall serve
as a nominating committee for elections. Additional
nominations may be made from the floor at the Annual Business Meeting. Article V The annual meeting of the association shall be held on the Friday evening of the WISTCA clinic. The purpose of this meeting will be to share and gather information. The Executive Committee will meet in the fall of each year: 1) to draw up resolutions regarding track and field that involves matters to be considered by the Track Coaches’ Association, and 2) to transact normal business of the association. The Executive Committee has the power to call meetings at any time to discuss business including amendments. Amendments: Amendments to or revisions of this constitution may be made by a majority of the members present and voting at any meeting duly called by the Executive Committee. Article VI WISTCA is organized exclusively for charitable and educational purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code. Article
VII No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501 (c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or corresponding section of any future federal tax code.
Officers Duties President: A)
Preside
at all WISTCA business and organization meetings. (Clinic, Clinic Evaluation, Summer and Fall). a.
Set
dates, time and site. Prepare
accommodations and make any necessary reservations. b.
Develop
agenda B)
Select
seven Officers to serve on the WIAA Track and Field Advisory Committee. a.
Set date,
time and site of WIAA Track and Field Advisory Committee Agenda Construction
Meeting (Aug). b.
Communicate
Agenda to track and field representative at WIAA two weeks in advance of the
Advisory Committee Meeting. c.
Attend
and preside at WIAA Track and Field Advisory Committee Meeting in Stevens Point
(Sept). C)
Assist
Secretary in the publication of two newsletters for membership – late spring
and late fall. D)
Monitor
operations of WISTCA. Assist other
officers, reps, awards chairperson and clinic committee where needed. E)
Collect
input from membership. Pursue goals
of membership and act in the best interests of the membership. F)
Distribute
All-State and Conference Team Championship Certificates.
Order when certificate supply gets low. G)
Assist in
the operation of the annual clinic. H)
Solicit
door prizes for the annual clinic. I)
When the
association deems necessary, the President will attend the National Convention
and the Mid-West Region Meeting. President-Elect: A)
Compile
yearly All-State Team. Construct
decorative poster of All-State Team for view at the clinic. B)
Run
ballot to select male and female Athletes-of-the-Year.
Communicate results to Awards Chairperson. C)
Attend
all business and organizational meetings and assist the President with projects,
surveys, newsletters and other tasks. D)
Aide in
the coordination of any WISTCA activities. E)
Assist in
the operation of the yearly clinic. F)
Solicit
door prizes for clinic.
Secretary: A)
Take
notes at all meetings, process them, and send them to all officers and executive
committee members. B)
Publish
biannual newsletter for all membership – late spring and late fall. C)
Work
closely with the association president and clinic director to coordinate
meetings and events. Clinic
Registrar / Treasurer: A)
Keep an
updated and accurate database of all members (their school, school address,
district, division, membership status, coaching status, home address, e-mail,
etc.) B)
Pay bills
and collect and deposit all monies and keep accurate account of all receipts and
other banking transactions. C)
Print
labels and send all bulk mail. D)
Keep
separate databases for all Wisconsin junior high schools, high schools, colleges
and junior colleges that offer a track and field program. E)
Prepare
and present an annual treasurer’s report. F)
In charge
of clinic registration. District
Reps: A)
Serve a
two-year term with the option for re-election. B)
Attend
all business and organizational meeting to discuss and develop association
policy. C)
Responsible
for District Coach-of-the-Year selection. Collect
nominees and make selection of coaches. Send
choices to Awards Chairperson. Collect
biographical information and make presentation at the Hall of Fame Luncheon. D)
Run
district caucus at clinic to share and collect information from district
coaches. E)
Help in
the operation of the annual clinic. F)
Solicit
door prizes for the clinic. G)
Promote
the clinic and recruit new members. H)
Send
newsworthy items to the President or Secretary for publication in the biannual
newsletters. Gender
Rep: A)
Attend
all business and organizational meetings to discuss and develop association
policies. B)
Collect
information and concerns regarding gender equity and bring them to the attention
of the association. C)
Assist in
the operations of the annual clinic. D)
Solicit
door prizes for the clinic. E)
Serve on
sub-committees within the association. Minority
Rep: A)
Attend
all business and organizational meetings to discuss and develop association
policies. B)
Collect
information and concerns regarding minority issues and bring them to the
attention of the association. C)
Assist in
the operations of the annual clinic. D)
Solicit
door prizes for the clinic. E)
Serve on
sub-committees within the association. If
any of the Officers or Executive Committee members are unable to complete their
term, the President will appoint someone to complete the remaining time of the
term. These articles have been
amended and accepted as of Sunday, November 14, 2005. Signed, Mark Maas (President
)
___________________________________________ Name of WISTCA Officer and Title
Signature of WISTCA Officer ___________________________________________
Date Keith Klestinski (WISTCA
President-Elect)
___________________________________________ Name of WISTCA Officer and Title
Signature of WISTCA Officer ___________________________________________
Date
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